Comprehensive Guide to Asset Tracking with a CMMS

Asset tracking is a critical component of modern asset management, especially when integrated with a CMMS (Computerized Maintenance Management System). By documenting and accessing all relevant information about equipment and other valuable assets, organizations can optimize performance and minimize disruptions.

The Importance of Asset Tracking

Ensuring effective asset tracking is crucial to prevent equipment breakdowns, misplacements, and operational inefficiencies. With a robust asset tracking system in place, you can safeguard your resources and streamline maintenance processes.

Essential Asset Information

To maximize the effectiveness of your asset tracking efforts, consider keeping detailed records of the following aspects:

• Asset Name: Utilize the technical or commonly used names within your organization.
• Physical Location: Note the precise location within your facility, whether fixed or mobile.
• Asset Purpose: Clearly define how each asset contributes to organizational workflows.
• Assigned Individuals: Document who is responsible for asset use and maintenance.
• KPIs and Metrics: Set performance expectations and track outcomes accordingly.
• Maintenance Schedules: Plan and log maintenance activities, detailing who performed them and when.
• Failure and Downtime: Record any performance issues and their root causes.
• Asset Lifecycle Information: Estimate the asset’s useful life and schedule replacements or upgrades.
• Remaining Useful Life (RUL): Predict how long the asset will remain functional before requiring replacement.

Choosing the Right Asset Tracking Systems

Selecting the appropriate asset tracking system depends on your specific needs. Consider these options:

• Manufacturing Execution System (MES): Monitors machines on the shop floor.
• CMMS: Centralizes maintenance operations data across your organization.
• Inventory and Warehouse Management System: Manage supply levels and locations.
• Enterprise Asset Management (EAM): Oversee the entire asset lifecycle.
• RFID Asset Tracking System: Use radio signals to locate small assets.
• GPS Asset Tracking System: Locate large, movable assets using GPS technology.

Advantages of Asset Tracking

Implementing an effective asset tracking system brings multiple advantages:

1. Save Time: Quickly access any necessary asset information to address issues.
2. Resource Efficiency: Make informed decisions based on asset lifecycle insights.
3. Cost Reduction: Minimize the risk of asset loss or malfunction.
4. Compliance Assurance: Create a reliable audit trail and simplify regulatory compliance.

Conclusion

In today’s complex manufacturing environment, asset tracking is non-negotiable. Transitioning to a comprehensive asset tracking software—like CMMS—is the best long-term solution for maintaining operational integrity and efficiency.